Comparison · OutSmart (KoudSmart)
OutSmart/KoudSmart or Koldwerk — an honest comparison
An honest comparison — no bashing, no invented downsides. We check the claims below against OutSmart (KoudSmart)'s public website (out-smart.com). Found a mistake? Email privacy@koldwerk.nl — we correct within 3 business days.
BRL 100, K25000 and STEK are Dutch national certification schemes — full support today is NL-only. See our honest country-coverage disclosure.
OutSmart (KoudSmart)
Broad Benelux field-service-management software (part of Visma), with KoudSmart as its refrigeration/F-gas vertical. Covers many trades, not just refrigeration.
- Target audience
- Installation and service companies who want one broad platform for planning, stock, quotes and invoicing — with refrigeration as one of several disciplines.
- Price indication
- Per-user plans (annual). Scales with the number of installers; Koldwerk charges per plan per month.
Koldwerk
Specialized platform for refrigeration installers in the Netherlands.
- Target audience
- Installers with BRL 100, K25000 or STEK certification, 1-50 installers.
- Price indication
- €49 / €69 / €89 per month (public) — cancel monthly.
Feature comparison
Per feature: why it matters for a refrigeration company, and what Koldwerk vs OutSmart (KoudSmart) offers.
| Feature | Koldwerk | OutSmart (KoudSmart) |
|---|---|---|
BRL 100 / K25000 / STEK audit trail Without an appeal-proof audit trail, any refrigeration installer fails their next Kiwa audit. Essential, not optional. | Present Append-only audit log + one-click BRL-100 ZIP with SHA-256 manifest for Kiwa/InstallQ. | Present KoudSmart offers F-gas and Gas Appliances Act forms, automatically linked to the work order. |
F-gas balance + GWP calculation EU 517/2014 requires a closed balance per refrigerant type. Excel never hits zero — the auditor will ask why. | Present Live kg + CO₂-eq balance per refrigerant type with GWP table and leak-check frequency. | Present KoudSmart records F-gas use and consumption per the legal obligation. |
Machine-readable audit evidence (ZIP + SHA-256) A hashed, structured package is verifiable and reusable. | Present BRL 100 audit package as a ZIP with manifest + SHA-256 hash, plus separate CSV exports. | Unknown F-gas / Gas Appliances Act forms present; an audit-specific hashed ZIP package is not confirmed. |
LMRA for VCA installers Last Minute Risk Analysis is mandatory for VCA-certified companies. | Present Mobile LMRA flow with GPS, photo evidence, CRITICAL block, and dual sign-off. | Unknown Not explicitly found in the KoudSmart offering. |
Breadth: quote→invoice + ERP integrations Companies covering many disciplines want the full chain plus accounting integrations. | Partial To be fair: Koldwerk has Exact export + Debitan sync, but not (yet) a full quote-to-invoice flow. That's on the roadmap. | Present Full quote→work order→invoice chain + 80+ ERP/accounting integrations — a strong point of OutSmart. |
Refrigeration-first vs vertical bolt-on A platform built around refrigeration feels different from a module on a broad suite. | Present Fully designed around BRL 100 / K25000 / STEK / F-gases — that's the core, not an add-on. | Partial KoudSmart is a refrigeration vertical on top of the broad OutSmart platform. |
Honest price + cancel monthly No annual-contract lock-in. Our price is public (from €49/month) instead of 'request a quote'. | Present €49/€69/€89 public on /en/prijzen. Cancel monthly. | Partial Per-user plans (annual) that scale with your team; Koldwerk charges per plan per month. |
When OutSmart (KoudSmart) is the better choice
- You do a lot more than refrigeration (construction, installation, service broadly) and want one platform for everything.
- You want a tight chain from quote → work order → invoice plus broad ERP/accounting integrations (80+, including Exact, Peppol).
- Scale and a large installed base (4,000+ companies, Visma backing) give you more confidence than a focused, young product.
When Koldwerk is the better choice
- Refrigeration/F-gas is your core business — you want a platform built for that, not a vertical module on a broad generic suite.
- You need LMRA (Last Minute Risk Analysis) for your VCA installers — Koldwerk has this natively.
- You want machine-readable audit evidence: a BRL-100 ZIP with SHA-256 manifest + STEK CSV.
- You value radical transparency (public roadmap, your data always exportable) and don't want to be a small module inside a large consolidation group.
Still not sure?
Send us your situation — we'll tell you honestly which tool we'd pick ourselves. No sales pitch, no empty demo.
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